Employee > Employee Registration

On the left side menu, go to People > Employee > Employee Registration

The Employee Registration page allows operators to register new employees into the system by submitting required information. Please note that the ID Number must be unique to avoid errors during facial verification, as duplicate ID numbers may cause the system to retrieve the wrong face.

Step by step guide to register the Employee :

• Capture the ID card

  If your laptop is connected directly to a scanner, simply place the ID card on the scanner. The system will automatically detect and display the scanned image. The Name and ID Number fields will be automatically filled using OCR.

  

  You also can add the ID Card photo manually with the steps as below:

  - Click on image icon under the ID card image

     

  - In the Document Identity pop-up window, choose the appropriate ID Type from the dropdown menu (e.g.,

     KTP, SIM, Passport, etc.).

     

  - Choose the method that you want to use :

     1. Take a Photo with Camera :

         • Click the camera icon

         • Use your laptop/PC webcam to take a photo of the employee’s ID Card

            

     2.  Upload from File :

         • Click the folder icon

            

         • Browse and select an ID card image file from your local storage to upload

     3. Scan Using Tera Scanner :

         • Click the scanner icon.

            

         • Place the ID card on the scanner.

            

   - Click on “Save” button

     

• Capture the Selfie Photo

  Choose the methods that you want  to use :

  1. Take a Photo with Camera :

      • Click the camera icon

         

      • Use your laptop/PC webcam to take a selfie photo of the employee.

  2. Upload from File :

      • Click the folder icon

         

      • Browse and select an visitor’s selfie photo image file from your local storage to upload

• Fill in the Employee's details using the form fields provided. Required/mandatory fields are marked with an asterisk

  Field Name	Description	Mandatory
  Tenant/Company	Select the employee’s company/tenant.	Y
  ID No./NIP	Enter the employee’s official ID or employee number.	Y
  Name	Full name of the employee.	Y
  Email	Employee’s email address.
  Mobile No.	Employee’s contact number (if applicable).
  Gender	Select gender (Male/Female).	Y
  CSN	Assign an access card by clicking Enroll Card.
  PIN	Set a PIN code if required.
  Group	Assign the employee to a group (if applicable).
  Work Unit	Enter the work unit or section.
  Department	Enter the employee’s department.
  Directorate	Enter directorate (if applicable).
  Position	Enter the employee’s job position.
  Floor	Assign working floor location.
  Status	Define employee status
  Start Date	Define the validity start period of the registration.
  End Date	Define the validity end period of the registration.
  Location	Select the location or site where the employee is registered.

• Click on “Save” button to submit the employee

  

• Success notification pop up will appear.