List Employee - Batch Employee

On the left side menu, go to People > Employee > List Employee.

Batch Employee feature is used to register/update employee data in large quantities by uploading Excel files.

Step by step guide to do batch employee :

• Click the "Download Template" button to download the Add & Update Employee template in Excel. This template is used to input and update employee data to be uploaded to the VMS. The system will only process data based on the Excel format downloaded from the Employee List.

  

• Open the downloaded template file and fill in the employee data according to the template. Required fields are Name, NIP, Company, and Gender. Ensure the company name you enter is registered on the Tenant List in VMS.

  Field Name	Description	Mandatory
  No	Fill in the sequential number.	Y
  Name	Fill in the Employee's name.	Y
  NIP	Fill in the Employee's NIK (Ensure the NIK in the image is named according to the Employee's NIK entered to avoid confusion)	Y
  Position	Fill in the Employee's position, e.g., Manager, Staff, etc.
  Group	Fill in the Employee's group.
  Directorate	Fill in the Employee's directorate.
  Departement	Fill in the Employee's departement.
  Work	Fill in the Employee's work unit.
  Floor	Fill in the floor where the Employee works.
  Location	Fill in the Employee's work location.
  Status	Filled with employee status, e.g. Permanent, Outsourced, Internship, etc.
  Company	Fill in the Employee's Company. Ensure the Company/Tenant name is registered in the VMS.	Y
  Gender	Fill in the Employee's Gender. Value M for Male, and value F for Female.	Y

• After all employee data is filled in, save the file.

  

• After saving the Excel file, users must prepare employee images before uploading the Add & Update Employee Data file. The uploaded photo file name must match each employee's NIP. Photos must be in .jpg format.

  

  Then, put the photos you want to upload into a single .zip file. The maximum file size for uploading photos is 250MB.

  

• Click the “Upload Employee Image” button

  

• Select the .zip file to be uploaded then click the “Open” button.

  

• A notification will appear after successfully uploading the image.

  

• After successfully uploading the image, upload the Add & Update Employee Template Excel file.
  Click the "Batch Employee" button.

  

  Select the file to upload, then click the “Open” button.

  

  A notification will appear after successfully uploading the batch file.

• Employees who have been successfully added will be displayed in the employee list.

  

• User can see the results of Batch Employee.